Is Your Multifunction Printer Right for Your Business?

One of the most essential office technologies for a business of any size is a multifunction printer. Whether you’re a small startup or a multinational corporation, no company is too big or too small to need a printer. While you may think that all business printers are virtually the same, choosing the wrong all-in-one printer for your business can cause you to waste money, break your machine, or encounter more problems than it’s worth. Here at C3 Tech, we’ll assess your business’s needs and recommend a multifunction printer that is efficient and well-suited to your company’s printing demands. 


There are many aspects to a printer’s functionality that need to be considered in order to find your perfect match. Do you frequently need to print color graphics, or would you benefit most from an exclusively black and white printer? How many paper sizes do you need to print on? Do you require additional features like automatic two-sided printing, automatic stapling, multipurpose trays, or USB and card readers? While you may be led to believe that more is better, that’s certainly not always the case. Having too many unnecessary functionalities on your commercial printer can cost you a lot of time and money that could be better allocated elsewhere. 


Another factor you’ll need to consider is connectivity options. Many modern multifunction printers now come with features like Wi-Fi and mobile connectivity. If your printer can connect wirelessly, your employees will be able to more easily print and scan documents from anywhere in the office. This convenience not only keeps employees happier, but it will increase your company’s efficiency. However, wired connections are typically faster, more reliable, and more secure. Considering the nature of your business and the size of your office will help you decide which connectivity option is ideal for your company. If you’re not sure which option is better suited to your needs now or in the future, let an office technology specialist such as C3 Tech guide you in choosing.


The biggest concern for almost every company when choosing a printer is the end cost. Businesses must consider not just the initial cost of buying the machine, but also the operational cost of using it. The price of consumables, as well as maintenance and repair costs, can be astronomical even if the printer itself was extremely cheap. Including the price of these items in your assessment when debating which multifunction printer to buy will help you choose the most affordable option overall for long-term savings. Another way to increase your printer’s affordability is to lease it rather than purchase it outright. Technology is always changing, and so too are your business needs. As your company grows and as technology updates, you’ll find yourself needing different functionality from your all-in-one printer than you did in previous years. Leasing a multifunction printer allows you to update your machine as needed, so you can save money both on the machine itself as well as on consumables and repair fees. 

Here at C3 Tech, we take time to assess each company’s unique printing demands so that we can pair you with a commercial printer that will save you money and increase efficiency. Our managed print services will help you gain control of habits that result in waste, improve tracking and reporting to optimize your fleet of devices, and continually provide solutions that will grow with your company. If you want not just an office technology specialist, but a long-term business partner committed to your success, look no further than C3 Tech. To get started and speak to one of our friendly and knowledgeable team members, give us a call today at (714) 689-1700. We would be happy to assist you in any way we can.