The Advantages of Leasing an Office Copy Machine

Every business needs a printer and copier. It’s an essential piece of office technology that’s virtually impossible to live without if you want your company running efficiently at all times. However, commercial copiers are a hefty investment that can cost thousands of dollars in capital. If you want the latest technology available to you at an affordable monthly rate with managed print services, consider leasing your commercial copier from C3 Technology Solutions.

Initial Cost & Budgeting

There are many reasons why your business may prefer to lease a copy machine or multifunction printer rather than purchase one outright. Perhaps the biggest factor is cost. If you’re a small or midsize business, you likely have limited financial resources that are best saved for exploring business opportunities and aiding revenue growth. Investing in office technology that immediately depreciates in value is not a wise way to spend that many thousands of dollars. With a leased commercial copier, you can establish a set schedule of smaller payments. Being able to budget in this way is hugely beneficial to a growing company that will inevitably find its copier needs changing in a few years anyway.

Tax Benefits

Leasing a copier also has notable tax benefits over purchasing a copier. When you buy a copier in full, you can deduct only the value of the machine’s depreciation, which is typically 40 percent of the retail price in the first year after purchasing and 25 percent every year after. However, if you choose to lease your copy machine, you can deduct your entire payment value from your taxes. This is because the lease payment is considered a pre-tax business expense. 

Technology Updates

Another reason to lease your commercial copier rather than buying it is due to the inevitable obsolescence of office technology. Technology and the demands of your business are constantly evolving, and the copier you buy today may not be the copier you need tomorrow. With a multifunction printer lease, you are not committed to the device for years at a time. By leasing, you can upgrade your equipment and keep up to date with the latest technology, thereby keeping your business operating at peak efficiency.

Hassle-Free Maintenance & Repairs

If you don’t have a large in-house IT department to help service your office technology equipment, leased commercial copiers are a great option. Most leased copiers also have managed print services available to utilize, so maintenance and repairs are a breeze. With managed print services, you can order compatible toner cartridges in a matter of seconds and report any issues to a team of reliable and responsible technicians. All maintenance and repairs are performed in an extremely timely manner, so you can keep business running smoothly. When you purchase a copier, you also accept the upkeep that goes along with it. With leased commercial copiers, you can allow C3 to take care of the maintenance for you.

C3 Tech will work with your team to study your printing, scanning, and document management needs. We’ll help you find the best office technology equipment for your business at the lowest possible cost. Enjoy all the benefits of leasing a commercial copy machine and enlist our managed print services for hassle-free maintenance and repairs. To find out more about the equipment and services we can provide, give us a call today at (714) 689-1700.